Privacy Policy

Last Updated: February 20, 2026

VanillyFrames (“Website”) is owned and operated by Dillon Ryan Patel, who acts as the data controller of your personal data.

This Privacy Policy explains how we collect, use, process, store, and protect your personal information when you visit www.vanillyframes.com.

By using this Website, you agree to the practices described in this Policy.

1. Information We Collect

A. Automatically Collected Information (“Device Information”)

When you visit VanillyFrames, we automatically collect certain information, including:

• IP address

• Browser type and version

• Device type

• Time zone

• Pages viewed

• Referring websites or search terms

• Interaction data

• Installed cookies

This information helps us understand how visitors use the Website.

B. Information You Provide Voluntarily

We may collect personal information you provide, including:

• First and last name

• Email address

• City or country (if submitted)

• Any information submitted through contact forms

• Newsletter subscription information

We only collect personal data that is reasonably necessary for the purposes described in this Policy.

2. Lawful Basis for Processing (GDPR & POPIA Alignment)

We process your personal data under the following lawful bases:

• Consent (e.g., newsletter subscriptions)

• Legitimate interest (website analytics, affiliate tracking, fraud prevention)

• Contractual necessity (if you purchase a digital product)

• Legal obligation (where required by law)

3. Why We Process Your Data

We process personal data to:

• Operate and maintain the Website

• Send newsletters and marketing communications

• Improve user experience

• Analyze website traffic and performance

• Track affiliate referrals

• Prevent fraud or misuse

• Comply with legal obligations

We collect only the minimum data necessary for these purposes.

4. Affiliate Tracking & Third-Party Cookies

VanillyFrames participates in affiliate marketing programs.

When you click affiliate links:

• Third-party cookies may be placed on your device.

• These cookies track purchases for commission purposes.

• Affiliate partners operate under their own privacy policies.

We do not control third-party cookie practices.

5. Email Marketing

If you subscribe to our newsletter:

• You consent to receive marketing and informational emails.

• You may unsubscribe at any time using the unsubscribe link.

• We do not sell your email address.

We may use secure third-party email marketing providers to manage communications.

6. Cookies & Tracking Technologies

We use cookies for:

• Website functionality

• Analytics

• Affiliate tracking

• Performance monitoring

You may disable cookies in your browser settings.
Disabling cookies may affect Website functionality.

7. Data Sharing

We do NOT sell your personal data.

We may share information with trusted service providers including:

• Website hosting providers

• Email marketing platforms

• Analytics providers

• Affiliate networks

These providers process data only as necessary and are expected to maintain appropriate security measures.

8. International Data Transfers

VanillyFrames operates from:

• The People’s Republic of China

• The Republic of South Africa

Your data may be processed in these jurisdictions and in countries where our service providers operate.

By using this Website, you consent to international data transfers where legally permitted.

9. Data Retention

We retain personal data only as long as necessary to:

• Fulfill the purposes outlined in this Policy

• Comply with legal obligations

• Resolve disputes

• Enforce agreements

You may request deletion of your data at any time.

10. Your Rights (GDPR & POPIA)

Depending on your location, you may have the following rights:

• The right to be informed

• The right of access

• The right to rectification

• The right to erasure

• The right to restrict processing

• The right to data portability

• The right to object

• Rights related to automated decision-making and profiling

To exercise these rights, contact:

dilly@vanillyframes.com

We will respond within a reasonable timeframe in accordance with applicable law.

11. Information Security

We secure personal data using reasonable administrative, technical, and physical safeguards.

Data is stored in controlled, secure environments protected from unauthorized access, disclosure, alteration, or destruction.

However, no method of internet transmission is 100% secure.

12. Legal Disclosure

We may disclose personal information if required to do so by law or when we believe in good faith that disclosure is necessary to:

• Comply with legal obligations

• Protect our rights

• Protect user safety

• Investigate fraud

• Respond to government requests

13. Links to Other Websites

VanillyFrames may contain links to third-party websites.

We are not responsible for their privacy practices.
We encourage you to review their privacy policies.

14. Children’s Privacy

This Website is not directed toward individuals under the age of 13.

We do not knowingly collect personal information from children.

15. Changes to This Policy

We reserve the right to update this Privacy Policy at any time.

Changes will be posted on this page with an updated revision date.

16. Contact Information

If you have questions regarding this Privacy Policy or wish to exercise your rights, please contact:

Dillon Ryan Patel
VanillyFrames
dilly@vanillyframes.com